(A) (1) The Commission shall elect the Chairperson from among its appointed members for a term of one year. The Commission may create and fill other offices as it may determine. The Commission may appoint an Acting Chairperson in the absence of the appointed Chairperson. A Planning and Zoning Liaison will be reviewed annually as well as an annual appointment to the position. The City Clerk/designee shall act as the Secretary of the Planning Commission, but shall not be a member unless appointed by the Council to act in the capacity of an alternate member of the Commission.
(2) Attendance at regularly scheduled meetings is mandatory. At least 75% of all scheduled meetings must be attended. If absences from meetings exceed the requirement, and the absences are determined to be of an unnecessary nature, the Commission may ask for the resignation of the member who has not met the meeting attendance requirement.
(B) The Commission shall hold at least one regular meeting each month. It shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions and findings which record will be public record. A monthly report will be made to the Council of all work, recommendations and requests at the regular monthly Council meeting and will be given by a Planning Commission representative/Chairperson or Acting Chairperson. The Clerk/Treasurer will allocate funds to a budget for the Planning Commission. Expenditures of the Commission shall be within the amounts appropriated for the purpose by the City Council. A report of the expenditures will be included in the monthly accounts payable list which is submitted for Council approval at the regular Council meeting each month.
